Accounts Payable & Receivable Services

Cash flow problems are rarely about how much money is coming in — they’re about timing.

Late invoices, missed vendor payments, and no visibility into who owes you what can strain a healthy business. Our Accounts Payable & Receivable service manages both sides of that equation: getting client invoices out and paid promptly, and making sure vendor bills are paid accurately and on time, so cash flow stays steady and predictable.

What’s Included

• Invoice creation & tracking — professional invoices sent promptly, with follow-up on outstanding balances
• Vendor payment processing — bills reviewed, scheduled, and paid accurately and on time
• Aging report management — clear visibility into what’s owed to you and what you owe, broken down by age
• Cash flow visibility — regular snapshots of incoming and outgoing payments
• Discrepancy resolution — mismatched invoices or payments caught and corrected before they become bigger problems

Who This Is For

• Businesses with a steady volume of client invoices or vendor bills
• Owners who’ve been chasing down late payments themselves
• Companies that need clear AP/AR aging reports for lenders or internal planning
• Businesses scaling past the point where one person can track payments manually

How It Works

1. Setup — We review your current invoicing and bill-pay process and set up tracking systems.
2. Receivables — Invoices are created and sent on schedule, with automated and manual follow-up on late payments.
3. Payables — Vendor bills are reviewed for accuracy and scheduled for payment ahead of due dates.
4. Reporting — Aging reports are generated regularly so you always know your cash position.
5. Ongoing management — Discrepancies, disputes, or payment issues are handled as they arise.

Frequently Asked Questions

• Will you have authority to pay vendors directly?
  Payment authorization levels are set up based on your preference — many clients have us prepare payments for approval, while others grant direct payment authority for routine vendor bills.
• How do you handle clients who pay late?
  We manage a standard follow-up cadence for overdue invoices and can escalate to you directly for accounts that need a more personal touch.
• Can this integrate with my existing invoicing software?
  Yes — we work within your existing accounting platform’s invoicing and bill-pay tools rather than introducing a separate system.
• Is this available as a standalone service or only bundled with bookkeeping?
  AP/AR management is available on its own or combined with Monthly Bookkeeping, depending on what your business needs.
• How often will I see aging reports?
  Aging reports are typically provided monthly, though more frequent reporting is available for businesses with higher transaction volume.